Address: 2354 Old Post Rd, Coplay, PA 18037
Session Dates: Sunday November 18th, Monday November 19th, Tuesday November 20th, Tuesday November 27th, Wednesday November 28th & Saturday, December 1st
Booking: Tuesday October 9th, 8pm
Price: $100 (1 backdrop)/$125 (2 backdrops)/$150 (3 backdrops) plus tax. (price hasn’t changed from last year)
$50 retainer due at booking- $50/$75/$100 plus tax due the day of the session.
Includes your choice of 5/7/10 digital images from your gallery of all of the "keeper" images from your session with print release and the option to buy additional digital images and products.
TWO WAYS WE BOOK SESSIONS:
Google form and our online scheduler. To give you all an understanding of how this works and why we choose what we do, here is the quick rundown.
~For the Google form we have you put in your name, email, and phone number to give you a chance at the fastest fingers. Those submissions come in time stamped down to the mili-second and are numbered in a list. We can then go down exactly in order of submissions to count who gets the spots based on how many we have to give. This is how we will be booking Awesome Santa and Outdoor Santa AND tree farm.
~ Online scheduler, which has the dates & appointment times all right there to choose from. Sending mass amounts of people there at once can sometimes cause minor glitches and just can't handle the sheer volume of traffic that Santa and tree farm draws. Say Tanya & I are booking a session and we click on the same date/time at the exact same mili-second. This happens rarely, but it actually could let us both in to start filling out our name & info like we got the spot. You're given 10 minutes to complete the info and click submit, and whoever submits their info first actually gets the spot and it will tell the other person that spot is then taken. You're session is NOT CONFIRMED until it's submitted and says you've got the spot and you've received a confirmation email. If someone clicks on a time but changes their mind and exits out, that time is held for 10 minutes and the scheduler will remove it as an option for others trying to book. This is why it's VERY IMPORTANT when booking with our online scheduler to commit to a date/time and follow through with your booking. If you got a spot but realized after you're in it doesn't work for you, continue your booking anyway and we can *try* to see if there's someone to switch spots with you (no promises). The spots that become held by mis-bookings will then become available again after the 10 minutes, so if you've tried for a spot and don't see one, continue to refresh, as one might become available again that you can grab. This is how we will book Christmas Studio Mini Sessions this year as there’s not nearly as many people initially trying for these as there are for Santa and they have much more open availability.
Now to answer a few questions you might have:
7. Question- If I am chosen for a Santa spot in the lottery or I'm one of the first 60 who submitted their form to get a guaranteed spot, how/when will I choose my Santa date/time and whether I want Outdoor or Awesome?
Answer- Those who made it in the lottery or fastest fingers were given a specific date and time that they were able to choose their time slot and date for their Santa session. That scheduling date will only be released to those who made it on the list and have received the spot. Once we determine our final list, you will receive an email that lets you know either way if you made it or didn’t and what day and time you will be able to book your specific time slot. Please add firstname.lastname@example.org to your email address book so you don't miss an email from us.
8. Question- Can I still book a cousins back to back Awesome Santa session if we all get on the list in time or get chosen in the lottery?
Answer- No, I'm sorry. We can no longer promise this, it becomes too hard to work around with the amount of sessions being scheduled.
9. Question- Can I book both an Outdoor Santa session and an Awesome Santa session?
Answer- No, we want to allow as many families to be able to come as possible. Please try for the one you want the most. However, if you get a Santa spot but outdoor has filled with people before you in the random order, you would be offered an Awesome Santa spot and you choose to take it or pass.
10. Question- Can we bring our pet dog, cat, fish, hamster, rat, snake, etc. to our Santa session?
Answer- Umm, no. We'd love to be able to allow you to bring your dogs but with allergies and the safety of so many kiddos being around I must say, sorry, but no.
11. Question- How soon will we know if we got a Santa Spot?
Answer- No more than 24 hours after booking opens up. Maybe sooner.
12. Question- Is my retainer refundable or transferable to another session?
Answer- Unfortunately, no. Unless I can find someone to fill your spot, I can not give it back. For Santa, we will most definitely be able to fill your spot if you give us as much time as possible.
13. Question- What if my child wakes up sick on a Santa day?
Answer- Please cancel. We don't want anyone getting sick. We will try our best to get you in another day.
14. Question- What if I have very limited availability?
Answer- If you are trying for a Santa spot this year, please try to be extremely flexible with your availability if you receive a spot and try to accommodate any date/time that you can. After Santa is booked, we will post a thread for anyone who got a spot that is 100% flexible to any date/time who would be able to switch should someone need to, but there will be no promises we can make switches or rescheduling work. We understand kids are in school so we try to be sensitive to this.
15. Question- What if my child is afraid of Santa?
Answer- If you're child is afraid of Santa, choose one of the later date sessions for your best chance at them not being afraid to sit with Santa. We tend to have the most success with non-screamers the last weekend because the children have been surrounded by Santa Claus for a longer amount of time versus beginning of November when he's not really everywhere. It's just a theory but I think it is a legitimate thought.
16. Question- Is Outdoor Santa longer? Can we have outfit changes?
Answer- Outdoor Santa is the same as indoor Awesome Santa. No outfit changes. We want to get as many kids in as possible to see Santa so we're keeping the times the same across the board this year. Especially with cutting back on the amount of sessions.
17. Question- Can we use gift certificates on Santa or holiday minis?
Answer- Gift certificates can NOT be used on Santa sessions. They can be used on tree farm and Christmas Studio minis.
18. Question- Why such a huge price jump for Awesome Santa this year?
Answer- Honestly, I have to make it worth my time and Santa’s time. I know there will be families who’ve been coming for years who might not be able to swing it this year and it truly breaks my heart. Two years ago, we did 350 sessions and sold out in seconds. I have less than half of that available this year but I’m still putting all my time, effort and money into making the set something magical for your kids and something you will treasure forever. I hope you understand.
19. Question- How do I get on the waiting list?
Answer- The waiting list is reserved for those who made it in on time on the initial booking night on 10/2 at 8pm.
20. Question- How will you be posting/sharing the link this year? Will it be posted in one place or two and how will the link work?
Answer- We will always post to Facebook, website and newsletter BUT we put the link to the deactivated google form out the day of so you have it and you can just refresh from there. We actually did the same thing last year that we’re going to do this year. We will post a deactivated link to the Google form the day before or the morning of- not sure which yet. Everyone will have the link and if you click on it before it’s activated, you’ll just get an error message that says, “this form is no longer accepting responses.“ Everyone will have the link to the Google form prior to booking and all they have to do is keep refreshing when the clock strikes 8pm to the second.
DONATIONS AND PAYING IT FORWARD OPPORTUNITIES.
Every year during the holidays, I like to help people pay it forward and give back to the community. Since last year was such a great success and we made such a huge impact, we've chosen to work with The Volunteer Center of the Lehigh Valley again to make #HolidayHopeChests. They're wrapped shoe boxes filled with goodies and necessities for boys and girls ages 2-14. We pledged to donate 500 Holiday Hope Chest boxes during our Christmas 2017 season and I’m hoping we can pledge 600 this year but I definitely need your help. Each one you make, you have the chance at a $500 LG GIFT CERTIFICATE! We will be collecting these boxes until November 30th at several drop off spots in the Lehigh Valley to make it more convenient for you. To make sure we have them split them evenly for the children receiving them, we have created a sign up for you to pledge how many boxes and the age group/gender you will be making them for. You may sign up for multiple boxes!!!! We know that with all of us coming together, we can reach or even exceed our goal of 600 boxes this year.
I’m happy to report, we will continue to collect PB&J from now until forever! For every pair of peanut butter (or other types of nut butter) and jelly you bring to the studio, you will be entered into a drawing for a $50 gift card. I’ll do the drawing once a month during the busy season and once every other month during the winter months. This is an easy way to give back to local food banks in our area.
Follow this link to sign up on our list for the boxes you are pledging to donate:
For more info on what the Holiday Hope Chest and these boxes are all about, you can watch this video here:
Here is a link to a gift suggestion by age group list and dos/do nots for the Holiday Hope Chest shoeboxes:
Link to Pay-It-Forward LG STYLE for tips and tricks and such!
I believe I might be the most long-winded person on the planet but there is just sooooo much information!!! If you have any questions, please let us know. Don’t forget to get signed up for the Holiday Hope Chests and spread the word. You don’t need to have a session booked to be entered into the drawing! I love you all so much. Thank you from the bottom of my heart.
Please stay tuned to Facebook where I will be sharing a daily Santa tip each night for the next five days ‘til Santa booking.
God bless us everyone. Xo Lg